As we move through 2024, the role of a project manager has expanded well beyond managing timelines and budgets. The profession has evolved into requiring strategic leaders who drive organizational change, coordinate cross-functional teams, and leverage cutting-edge technology. With the demand for skilled project managers on the rise across industries, now is the perfect time to explore this dynamic and rewarding career path.

With global job growth projected to surge and average salaries ranging from $75,000 to over $100,000, becoming a project manager in today’s fast-paced business environment offers both exciting opportunities and meaningful challenges.

If you’re ready to lead teams, solve complex problems, and deliver impactful results, this guide will set you on the path to success.

Here’s what you’ll learn in this article:

How the role of a project manager is evolving into a strategic leadership position

The essential skills, responsibilities, and methodologies that define successful project management in 2025

Insights into certification, career pathways, and overcoming common challenges

What we consider a ‘Project Manager’ in 2025

In 2025, the Project Manager has transformed into a strategic leader, seamlessly integrating business goals with execution while driving measurable outcomes. No longer confined to managing timelines and budgets, they are pivotal in aligning projects with organizational objectives, leveraging emerging technologies like AI, data analytics, and automation to enhance efficiency and decision-making.

Flexibility is key as agile and hybrid methodologies dominate, requiring tailored approaches for diverse, cross-functional teams in global and remote work environments. Beyond technical expertise, emotional intelligence and stakeholder management are critical, enabling effective collaboration and communication across varied teams and priorities.

Sustainability and ESG considerations are central, with Project Managers ensuring projects contribute to long-term value and societal impact. Continuous learning and adaptability to rapid technological advancements remain essential for staying competitive in this evolving field.

The Project Manager of 2025 is a digital innovator, strategic thinker, and change agent – uniquely positioned to navigate complexity, foster collaboration, and deliver value in an increasingly dynamic business landscape.

Project Manager Responsibilities

The responsibilities of a Project Manager in 2025 can vary significantly depending on the industry, company size, and project complexity. In larger organizations, they may focus on high-level planning and stakeholder management, while in smaller companies, their role may include hands-on involvement in execution and resource allocation. Despite these variations, there are several core responsibilities that most Project Managers share, which are outlined in the following list:

Strategic Planning and Goal Setting

• Developing project objectives, scope, and deliverables aligned with organizational and business goals
• Defining success criteria in collaboration with stakeholders to ensure strategic alignment

Project Planning and Scheduling

• Creating detailed project plans, timelines, and milestones using appropriate methodologies (e.g., Agile, Waterfall)
• Defining tasks, set realistic deadlines, and allocate resources effectively

Budgeting and Cost Management

• Developing and manage project budgets, track expenses, and control costs
• Identifying cost-saving opportunities and adjust for potential overruns with contingency plans

Risk Management

• Identifying, assess, and mitigate project risks with comprehensive strategies
• Maintaining a risk register and update stakeholders on risk status and management

Scope Management

• Defining and control project scope, ensuring objectives are met without unnecessary expansion
• Processing change requests through formal procedures, assessing their impact on scope, schedule, and budget

Stakeholder Communication and Management

• Maintaining regular, clear communication with stakeholders, providing updates and addressing concerns
• Building and manage relationships through meetings, reports, and active engagement

Team Leadership and Coordination

• Leading and coordinate cross-functional teams, fostering collaboration and resolving conflicts
• Ensuring optimal resource allocation, balance workloads, and inspire team motivation and morale

Quality Assurance and Control

• Establishing and monitor quality standards for deliverables
• Implementing review processes and ensure adherence to stakeholder expectations and industry standards

Documentation and Reporting

• Maintaining comprehensive project documentation, including plans, status reports, and lessons learned
• Providing regular updates through progress reports and keep accurate project records

Performance Tracking and Metrics

• Monitoring project performance using key performance indicators (KPIs)
• Making data-driven adjustments to ensure the project stays on track

6 Essential Skills for Project Managers

1. Communication

In 2o25, a project manager spends a significant portion of their time communicating with teams, stakeholders, and clients. This includes providing clear instructions, presenting updates, managing expectations, and facilitating productive meetings.

Key elements of effective communication include:

• Clarity and Conciseness: Avoid ambiguity and tailor messages to the audience’s level of understanding
• Active Listening: Understanding concerns and feedback is as important as delivering information
• Adaptability: Shifting communication styles depending on context, whether it’s casual team updates or formal stakeholder presentations

2. Negotiation

Negotiation is inevitable when dealing with budgets, timelines, resource allocation, and scope adjustments. Strong negotiation skills enable project managers to find mutually beneficial solutions without compromising on project objectives.

Tips for effective negotiation:

• Be prepared with data and evidence to back your proposals
• Understand the priorities and concerns of all parties involved
• Aim for win-win outcomes to build trust and maintain relationships

3. Team Management

Managing people is at the core of project management. A project manager must unite individuals with diverse skills and personalities into a cohesive, motivated team.

Effective team management includes:

• Establishing clear roles, responsibilities, and expectations
• Encouraging collaboration and open communication
• Recognizing and resolving conflicts quickly to maintain a harmonious work environment
• Providing consistent feedback and celebrating team achievements to boost morale

4. Organization

Organization is the foundation of any successful project. Project managers juggle multiple tasks, deadlines, resources, and stakeholders, often simultaneously.

Key organizational practices include:

• Using task management tools to track deliverables and timelines
• Maintaining up-to-date project documentation for easy access
• Prioritizing tasks effectively to ensure critical deadlines are met
• Managing stakeholder communication to ensure alignment with project objectives

5. Problem-Solving

Every project comes with unexpected challenges, whether technical, logistical, or interpersonal. The ability to identify, analyze, and resolve issues is a critical skill.

Effective problem-solving involves:

• Proactive identification of issues: Spotting red flags before they escalate
• Structured decision-making: Evaluating options and their implications before choosing a solution
• Collaboration: Involving the team to brainstorm solutions and foster ownership of outcomes

6. Risk Management

Risk management ensures project success by mitigating potential disruptions. A skilled project manager anticipates risks and develops contingency plans.

Steps in risk management include:

• Risk Identification: Recognize potential risks early in the project lifecycle
• Assessment: Determine the likelihood and impact of each risk
• Mitigation Planning: Develop strategies to minimize the impact of risks
• Monitoring: Continuously assess and update risk management plans throughout the project

Biggest Challenges faced by Project Managers

Project managers in 2025 face a rapidly evolving environment shaped by technological advancements, hybrid work dynamics, and intense competition. These shifts bring the follwing challenges that test their ability to balance stakeholder expectations, team dynamics, and project objectives:

Unrealistic deadlines

In a hyper-competitive landscape, aggressive deadlines are common. Projects are often scheduled within tight time frames to outpace competitors, leaving project managers juggling resources to meet seemingly impossible timelines.

Solution: Open a dialogue with stakeholders to understand the rationale behind the deadline. Is it tied to a market launch, investor pressure, or customer expectation? If extending the deadline is not an option, explore alternatives such as reducing scope, reallocating resources, or increasing the budget to accommodate the timeline.

Miscommunication

In an era of hybrid work, communication gaps are amplified. Misaligned expectations between team members, stakeholders, and clients can derail projects, especially when cultural and time zone differences are factored in.

Solution: Leverage cutting-edge project management tools like Zenkit to maintain a centralized source of truth. Use inclusive and jargon-free language in communications, tailoring the messaging for diverse audiences. Regular video check-ins and asynchronous updates can bridge gaps across remote teams.

Undefined goals

Starting a project without clear project assumptions leads to wasted resources and missed opportunities. In today’s fast-paced environment, undefined goals can make or break a project.

Solution: Conduct a project charter session at the onset, where stakeholders collaboratively define the project’s goals, success criteria, and deliverables. Document these details in a shared, living document that is accessible to the entire team. Use SMART (Specific, Measurable, Achievable, Relevant, Time-bound) criteria to frame the goals.

Scope Creep

Scope creep continues to plague projects, particularly in industries where stakeholders demand rapid iterations or add last-minute features. In 2025, with evolving technologies, the risk of unplanned changes is even higher.

Solution: Define a Scope Management Plan at the project’s inception. Conduct regular stakeholder reviews to ensure alignment and to mitigate late-stage surprises. Adopt agile methodologies to accommodate iterative feedback without derailing the project, while maintaining clear boundaries for unplanned additions.

Authority and leadership challenges

Establishing authority can be challenging, especially in cross-functional teams or when managing seasoned professionals with more experience than the project manager. In today’s workplace, leadership must be based on trust, not hierarchy.

Solution: Focus on servant leadership—prioritize your team’s needs and create an environment where they can succeed. From day one, clarify roles, responsibilities, and decision-making processes. Lead by example, showing confidence and empathy, and address authority issues diplomatically to prevent them from escalating.

Team dynamics and morale

Managing diverse personalities and expectations, particularly in global teams, can be a monumental task. Friction among team members or poor morale can derail progress and creativity.

Solution: Invest in team-building strategies that foster trust and collaboration. Create an open feedback culture where team members feel heard and valued. Use personality and behavioral assessments, like the DISC Profile or MBTI, to better understand team dynamics and tailor your leadership approach accordingly. Balance meetings with asynchronous communication to respect team members’ time and energy.

What does it take to become a Project Manager in 2025?

In addition to mastering core skills, project managers in 2025 must navigate unique challenges posed by the modern workplace.

Managing hybrid and remote teams requires proficiency with AI-driven project management tools, automation, and data analyticss and the ability to maintain team cohesion across time zones and cultures. Furthermore, the increasing emphasis on sustainability and ethical practices demands that project managers align projects with environmental and societal values.

Thriving as a project manager in 2025 requires more than technical skills—it demands leadership, a proactive mindset, and the ability to create order out of complexity. For those ready to embrace these challenges, project management offers a dynamic, rewarding career path in a world that increasingly values skilled organizers and problem-solvers.

To be certified, or not to be certified? That is the question

Project management in 2025 is a profession where you don’t necessarily need formal qualifications to rise to the top. It is not uncommon to find yourself in a project leadership role without having completed a degree, diploma or another type of training course, however, being formally qualified does have its advantages:

Arguments for Certification

• Increased competitiveness
  • Certifications like PMP, PRINCE2, or IPMA are widely recognized and can enhance your marketability in various industries
  • Many employers prioritize candidates with certified project management skills
• Enhanced knowledge and akills
  • Certifications provide a structured understanding of standardized methods, tools, and processes to increase project success rates
  • They help solidify best practices and develop a systematic approach to project management
• Networking opportunities
  • Certification programs often connect you with other professionals, opening doors to valuable career opportunities
• Career and salary advancement
  • Certified project managers tend to earn higher salaries compared to their non-certified peers
  • Certification increases your chances of securing leadership roles
• Alignment with market demand
  • The demand for qualified project managers is growing, particularly in industries like IT, construction, and consulting

Arguments against Certification

1. Cost and time commitment
   • Certifications like PMP can be expensive and require significant time for preparation, which might not be feasible for everyone
   • Preparing for the exam is time-consuming and often requires professional experience
2. Experience over theory
   • Many industries value practical experience over formal certifications
   • Some employers prefer project managers with proven success rather than certified credentials
3. Rapidly changing requirements
   • Project management methods evolve quickly. A certification relevant today might become outdated in the near future
   • Agile methodologies have challenged traditional approaches, making some certifications less applicable
4. Alternative learning options
   • Flexible and cost-effective options like online courses, workshops, or coaching can provide comparable benefits
   • Specialized training in Agile, Scrum, or Kanban might be more relevant in modern project environments
5. Risk of career shift
   • If you change career paths, the certification may lose its value, especially if it’s industry-specific

The decision to pursue a project management certification in 2025 depends on your career goals, current market trends, and personal resources.

If you work in an industry where standardized project management is essential and you aim to grow in this field, a certification can provide substantial benefits.

However, if you prioritize practical experience, prefer more flexible learning options, or are hesitant about the cost and time involved, alternative development pathways might suit you better. A thorough evaluation of your career plans and industry needs is key to making the right choice.

Final Thoughts

The role of a project manager in 2025 is more dynamic, strategic, and impactful than ever before. Beyond timelines and budgets, it requires a balance of technical expertise, emotional intelligence, and adaptability to thrive in a fast-evolving landscape.

Whether you’re drawn to this career for its problem-solving challenges, leadership opportunities, or the potential to drive meaningful change, becoming a project manager promises a fulfilling journey

By mastering essential skills, staying attuned to emerging technologies, and aligning with sustainability and organizational goals, you can navigate the complexities of modern business with confidence. As industries continue to value structured yet flexible leadership, this profession offers a bright and rewarding future for those willing to embrace its challenges and opportunities.

As for the project managers reading this, we’d love for you to share your tips — there’s no better knowledge than insider knowledge.

All the best,

The Zenkit Team

The post How to be a Project Manager in 2025 appeared first on Zenkit.

Imagine you’re managing a website redesign project. Initially, the client only requests a new homepage design, but soon they start asking for additional pages, new features, and multiple revisions. Before you know it, the project has expanded far beyond the original agreement, without any changes to the budget or timeline. This is a classic case of scope creep—a silent killer of many projects if left unchecked.

Scope creep can overwhelm teams, stretch resources, and lead to missed deadlines. However, by understanding the root causes and using the right tools, you can prevent and manage it effectively!

What to learn in this article:

A general understanding of Scope Creep in detail

The Best Practices to avoid Scope changes from derailing your projects

How plattforms like Zenkit help changing project scopes

What is Scope Creep?

Scope creep, also known as feature creep or focus creep, refers to “the changes or uncontrolled growth in a project’s scope, at any point after the project begins.”

It is essentially any last minute, sometimes unavoidable changes that occur usually when a project’s scope isn’t properly defined or when the project manager hasn’t diligently implemented a change control process.

Scope creep can have detrimental effects on your project. Not only can it demand additional time, budget, and resources, but it is can also result in a different project outcome than what was originally envisioned. And it can also be a total buzzkill on team morale.

Common causes of scope creep include:

• Underestimating the complexity of the project
• Lack of stakeholder/sponsor involvement
• Conflicting parties within a company
• Poor change control

Every project manager wants to avoid scope creep, but unfortunately, sometimes it’s something that naturally happens. With that being said, it doesn’t mean that it’s completely unmanageable. Good news is that there are ways to overcome it.

How to prevent Scope Creep in 5 comprehensive steps

1. Have a clear and comprehensible project schedule

Having a well-structured project schedule is crucial to preventing scope creep. Use a robust project management tool that allows you to visualize timelines, tasks, and milestones. Those tools enable real-time collaboration, ensuring that all team members are aligned on the project’s current state.

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Additionally, these tools can automatically notify team members of any changes, minimizing the risk of unintentional scope deviations.

Be sure to share the project schedule with all stakeholders, providing transparency and ensuring that expectations are aligned.

Pro Tip: Schedule regular progress reviews to evaluate if the project is adhering to its original timeline, and use Gantt charts or Kanban boards  (see below) to provide visual clarity.

2. Understand the client’s vision & stakeholders’ requirements

Before the project begins, ensure that you have a crystal-clear understanding of the client’s vision and stakeholders’ needs. This involves conducting detailed requirements gathering sessions where you ask probing questions to clarify the project’s objectives, deliverables, and limitations.

Document these requirements in a formal Scope Statement and review it with the client and stakeholders regularly. This ensures that everyone is on the same page and any discrepancies are caught early on. Consistent communication throughout the project’s lifecycle is essential to avoid misunderstandings.

Actionable Tip: Create a project charter that clearly outlines objectives, roles, and responsibilities to avoid potential misalignments during the execution phase.

3. Make sure everyone is aware of its impact

One small change can derail the entire project timeline, so it’s essential to make sure every team member and stakeholder understands the domino effect that scope changes can create. As a project manager, it’s your duty to explain how changes, even minor ones, can affect the budget, schedule, and resources.

Host impact assessment meetings when any change is proposed, and clearly outline how it will influence the broader project. This prevents team members or stakeholders from implementing changes unilaterally.

Best Practice: Maintain a risk register to log potential changes and their risks. Use this document to discuss the impacts during regular team meetings.

4. Establish a formal change control process

To keep scope creep in check, establish a formal change control process from the outset. This process should outline how any requested changes will be handled, who will review them, and the criteria for approval. All stakeholders should be aware that no changes will be made without going through this formal process.

Make use of change request forms that detail the reason for the change, its potential impact, and whether it’s truly necessary for the project’s success. This ensures that changes are evaluated systematically and not based on ad-hoc requests.

Checklist for Change Control Process:

• Formal change request submission
• Impact assessment (budget, time, resources)
• Approval or rejection by key decision-makers
• Documentation and communication of the final decision

5. Document and communicate project boundaries

To prevent misunderstandings that lead to scope creep, it’s essential to clearly document and communicate the project boundaries. This includes defining what’s in scope and what’s out of scope, leaving no room for interpretation. By clearly stating the project limitations, stakeholders are less likely to request additional features or tasks outside of the agreed-upon parameters.

Regularly revisit these boundaries during status meetings and project checkpoints to remind everyone of the project’s original scope. This reinforcement can prevent the team from unintentionally drifting beyond the agreed scope.

Tip: Include a scope management plan as part of your project documentation, which is easily accessible to all stakeholders. Regularly update it to reflect any changes or clarifications made during the project’s course.

Change is inevitable

When it comes to project management, change is inevitable, and the best way to confront it is to be prepared for it. Any good project manager will have some sort of process in place that will manage any unsuspecting adjustments that may come their way smoothly.

“Project managers are the most creative pros in the world; we have to figure out everything that could go wrong before it does.” — Fredrik Haren

Your change control process doesn’t have to be complicated, all it needs is to include the steps that will be taken when a proposed change is introduced during the project’s delivery.

The process needs to include the person/people responsible for reviewing and approving the changes as well as how approved changes will be incorporated into the project. Additional costs and resources required to implement any changes need to be accounted for as well.

A great way to create and monitor such a process (and any kind of process) is by using a Kanban board. Kanban is a scheduling system that is part of Lean and Just-in-time (JIT) manufacturing. It is a highly visual method that depicts the workflow process and the work passing through it. Its visualization of the workflow makes it the perfect tool to use for your change control process.

How to create a Change Control Process in Zenkit

Step 1: Create a project

Using the Kanban view to create your change control process is your best bet. Create a new project by navigating to the sidebar and clicking on the “+ Create” button.

Enter the name of the project, select a folder and hit “Create”. Kanban is the default view after creating a new project!

Step 2: Set the stages & enter the changes

Each column of the Kanban Board represents a stage in your change control process. How many stages and what to call them is entirely up to you, just make sure you include details such as what the proposed change is, its current status, and when it was integrated into the project. We’ve gone with the following:

1. Proposed change
2. In review
3. Rejected
4. Accepted
5. Integrated into project

Once the stages have been set, it’s time to add the proposed changes as new items (this can be updated as each new proposed change comes in of course!)

Step 3: Add Custom Fields

Every field in Zenkit is one of a wide range of custom field types. What this means is that you are able to include all kinds of additional information, from extra dates to priority level to each proposed change.

You also have the ability to sort and filter your data, as well as use special functions such as formulas and references if needs be.

This feature allows you to incorporate additional information into each proposed idea. Things like who proposed the change, when it was proposed, and the reason for its rejection can be included.

Don’t want to built it yourself? Download our handy change control process template.

Step 4: Live your best Kanban life

The Kanban method works by visualizing each stage of development with each column representing a different stage. While there are no set rules of Kanban as such, there are six general practices to remember when applying it. They are:

1. Visualization
2. Limiting work in progress
3. Flow management
4. Making policies explicit
5. Using feedback loops
6. Collaborative or experimental evolution

Move each proposed change along by dragging and dropping it into the correct stage of the process. Remember that whoever you share this collection with will see all the activities being made to the process.

The post How to tackle Scope Creep appeared first on Zenkit.

Understanding and optimizing team performance is a dynamic and complex process that hinges on the ability of leaders to harness individual and collaborative strengths effectively.

Team Effectiveness Models provide a comprehensive framework, guiding leaders on how to nurture high-performing teams that are adept at achieving organizational goals.

These models, underpinned by research from esteemed organizations such as Google, reveal that success is less about the composition of the team and more about fostering collaboration, respect, and mutual motivation among members.

In this article, we will explore seven proven team effectiveness models, each offering unique insights into managing team dynamics, enhancing interpersonal relationships, and driving exceptional team performance.

Here are some of the things you’ll learn from this article:

What makes each model so unique

Which model you should use with your team

What is a Team Effectiveness Model?

A team effectiveness model is a conceptual framework designed to help organizations optimize the performance and productivity of their teams.

These models provide actionable insights into the key factors that drive team success, including:

• communication
• leadership
• role clarity
• and collaboration.

By applying a team effectiveness model, businesses can systematically identify strengths and areas for improvement within their teams, enabling them to implement targeted strategies for enhancing team dynamics and achieving organizational goals.

How do you utilize a Team Effectiveness Model?

To practically utilize a team effectiveness model, organizations should first select a model that aligns with their specific needs and goals.

The next step involves assessing the current state of the team using the criteria defined by the model, such as communication patterns, leadership effectiveness, and member roles. This assessment can be conducted through surveys, interviews, and observation. Based on the findings, leaders can identify gaps and develop targeted interventions to address these areas, such as training programs, team-building activities, or changes in team structure.

Regularly monitoring progress and making iterative adjustments based on feedback ensures the team continues to evolve and improve.

7 proven Team Effectiveness Models

The following models can help to measure and boost team effectiveness in your company.

1. Rubin, Plovnick, and Fry’s GRPI Model of Team Effectiveness

The GRPI model stands for goals, roles, procedures, and interpersonal relationships. As one of the oldest models for team effectiveness, it was first introduced by Richard Beckhard in 1972 to help with understanding team behaviour. It was then made popular in 1978 by doctors Irwin Rubin, Mark Plovnick, and Ronald Fry.

The model consists of four components:

1. Goals: Teams must have clear objectives and desired accomplishments in order to be effective. Without evident direction, it can lead to disputes and disagreements.
2. Roles: Each and every team member is required to know their responsibilities, authority, and what they’re accountable for. Not knowing this can also lead to conflict.
3. Procedures: There have to be set processes in place in order for the team to operate successfully. This includes, but isn’t limited to, decision-making methods, workflow procedures, conflict resolution strategies, and communication best practices.
4. Interpersonal relationships: It’s crucial for team members to develop relationships with one another that are based on trust, good communication, and adaptability.

2. Tuckman’s FSNP Model

Bruce Tuckman introduced the Forming-Storming-Norming-Performing (FNSP) model in 1965. It is made up of four sequential stages in group development, from the first time the team meet to the completion of the project. In 1977, along with Mary Ann Jensen, he added a fifth stage, Adjourning.

The stages required to achieve team effectiveness are:

• Forming: Team members first meet each other, and goals and objectives are agreed upon. Because everyone would have just met, it’s not unusual for people to still act independently.
• Storming: People start to open up and trust begins to build. Team members begin to understand each other’s different working styles and figure out how to work as a team. Managing complaints and conflict for the first time also happens in this stage.
• Norming: Team members realize the importance of working towards the team’s success and taking on responsibility. They start to accept and tolerate everyone’s quirks for the sake of the group.
• Performing: By this stage, the team has built trust with each other and is motivated to work together to achieve shared goals.
• Adjourning: Once the project is over, an assessment is performed. Plans are made for changes and individual contributions are acknowledged.

3. The Katzenbach and Smith Model

Jon Katzenbach and Douglas Smith developed this team effectiveness model in 1993 after studying various teams who were experiencing challenges in their work environments.

They define a team as “a small group of people with complementary skills who are committed to a common purpose, performance goals, and approach for which they are mutually accountable.” The model suggests that there are five levels of teamwork:

1. 1. Working group: Team members are operating as individuals and not together.
   2. Pseudo-team: Team members think they’re operating as a team, but are in fact, still working as individuals.
   3. Potential team: Team members are starting to work together.
   4. Real team: The team has accomplished a shared goal.
   5. High-performing team: Team members go beyond working together and are dedicated to each other’s development.

Their model showcases effective teams in a triangular diagram with the potential three outcomes (and what teams should strive for) as the three points:

• collective work products
• personal growth
• and performance results.

To get there, they must work on the following three-team effectiveness factors, which make up the sides of the triangle:

• Skills: Problem-solving, technical, and interpersonal are a few examples of the skills every team member should possess.
• Accountability: There should be mutual accountability as well as individual accountability when it comes to group projects and tasks.
• Commitment: Dedication to work is more likely when everyone on the team is engaged and focused on group objectives.

4. The LaFasto and Larson Model

In their version of a team effectiveness model, Dr. Frank LaFasto and Carl Larson studied 6,00o team members and leaders across various industries and organizations in 2001 to come up with the elements of an effective team.

Initially called the “Five Dynamics of Team Work and Collaboration”, they narrowed it down to five elements:

1. Team member: What kind of skills and characteristics do they possess? Are they the right fit for the role?
2. Team relationships: When you select someone with a great attitude, then forming good working relationships won’t be so difficult.
3. Team problem solving: When there are good working relationships within the team, it can assist in making group decisions easier and reduce conflict.
4. Team leadership: Having a leader that encourages and engages their team is crucial to their success.
5. Organization environment: The likelihood of commitment from a team is increased when there are the right methods and company culture in place.

LaFasto and Larson determined that although as individuals we may possess high talent, it’s futile unless we’re able to figure out how we can pool our talents together to work as a team. It’s as a team that we can solve the most significant problems.

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5. The T7 Model of Team Effectiveness

Michael Lombardo and Robert Eichinger developed the T7 Model in 1995 in hopes of better understanding the factors behind team effectiveness. What they came up with were five internal factors and two external factors—all beginning with the letter “T”, hence the name.

Internal factors:

1. Thrust: The team has a shared purpose.
2. Trust: Team members have confidence in each other and can rely on each other.
3. Talent: Skills to make things happen.
4. Teaming skills: The ability to work as a team.
5. Task skills: The successful execution of tasks.

External factors:

1. Team leader fit: How well the leader works with the team.
2. Team support from the organization: How well the organization works with the team which includes resource support and the authority to do things.

All seven factors are imperative in ensuring high team performance and effectiveness. The effort of the internal factors would be wasted if the external factors didn’t come into play.

6. The Hackman Model

Richard Hackman put forth a new model in his 2002 book, “Leading Teams: Setting the Stage for Great Performances”. This model proposed that if you had certain conditions, the probability of team effectiveness is pretty high.

As one of the world’s leading experts on group and organizational behaviour, he believed that teams were at their best when certain conditions were created by leaders to allow them to manage themselves effectively. He believed that it was the leader’s responsibility to ensure the teams were self-sustainable.

Five essential conditions that make up a successful team:

1. Team stability
2. Clear and engaging direction
3. Enabling structure
4. Supportive organizational context
5. Expert coaching

7. The Lencioni Model

Patrick Lencioni’s book, “The Five Dysfunctions of a Team”, presents a team effectiveness model that is slightly different to the others. Instead of focusing on the elements your team should have, this one focuses on the things it shouldn’t have. 

This model suggests that knowing the dysfunctions of your team can help you establish an effective team as you know what to expect and how to manage it effectively. 

The five dysfunctions are:

1. Absence of trust: If team members can’t be vulnerable to one another, it may prevent the trust from being built within the team.
2. Fear of conflict: Pretending to get along for the sake of artificial harmony can stop a potential conflict that can actually result in productive ideas.
3. Lack of commitment: If team members aren’t dedicated then it will hinder their decision making and meeting deadlines.
4. Avoidance of accountability: People need to get over any discomfort and hold each other accountable.
5. Inattention to results: If team members prioritize personal goals over common success, then details on how to improve will be overlooked.

Final Thoughts

When individuals work together, it can produce better output for the business. Everyone on the team needs to be able to communicate, cooperate, and collaborate in order to innovate and get the best possible results.

Team effectiveness is essential to attain growth and accomplish goals, and the best way to achieve this is to understand the individuals within your team and how to best work with them. The aforementioned models do their best to map this so that teams and leaders are on the right path toward success.

Which team effectiveness model best suits your team? As always we’d love to hear from you.

The Zenkit Team

The post 7 proven Team Effectiveness Models appeared first on Zenkit.

Successful team management is like a coach leading a sports team to victory. The coach must understand each player’s strengths and weaknesses, develop strategies that play to the team’s advantages, and make adjustments as the game progresses.

Similarly, a successful team manager knows their team members’ individual skills and how these can be combined to achieve the team’s objectives.

For instance, consider a project team composed of a creative thinker, a detail-oriented planner, and a tech-savvy innovator. The manager’s task is to align these varied skills towards a common goal – like launching a new product. This involves assigning roles that leverage each member’s strengths, such as the creative thinker generating ideas, the planner organizing the project timeline, and the innovator developing the technical solutions.

This practical approach to team management ensures that, like a well-coached sports team executing a winning play, each member contributes effectively to the team’s success.

By understanding and applying these principles, the insights and strategies outlined in this article will guide you on how to harness the full potential of your team, leading to successful outcomes and a rewarding experience for all involved.

This article will give you:

a heads-up on the importance of managing teams properly

the keys to successful team managment

proven and creative ways to manage a team efficiently

What Does it Mean to Manage a Team Successfully?

A great approach to achieving business outcomes, working in a team environment has many benefits. Not only is the effect of a combined effort greater than individual performances, but teamwork exposes you to different perspectives, and encourages communication and collaboration.

The measure of success is different to every team. From the coach leadings its team to success to the creative department in a small agency, each team has their own purpose, goals, and objectives. They also have their own set of individuals who make up the team. Just think of the plethora of personalities, skill sets, and experiences; it is highly unlikely that two teams are the same.

As a manager, your job is to steer your team towards achieving the end goal. This not only means coordinating the process that will meet your objectives within its required criteria and timeframe, but it also means having to consider and accommodate the individuals involved. Achieve this kind of harmony, and you are well on your way to a fruitful result.

So, how can you achieve this? Well, first things first, you need management skills.

Key Management Skills

Being tasked with the responsibility of guiding a team towards their target requires particular skills, especially if you’re going to be good at it. Traditionally, a manager’s job is to deal with the administration of the business, things like setting the strategy, organizing resources, and coordinating employees. But nowadays, it takes more than just being a tip-top organizer to manage a team successfully.

You may often hear the terms ‘leader’ and ‘manager’ used inclusively, but there is actually a difference. By definition, a leader is someone who creates the vision, innovates, and focuses on the long-term overview, and a manager is a person who gathers the necessary tools and resources to set, measure and accomplish the vision. The leader is the one with the people skills, whereas the manager focuses on systems and structures. But away with that — we all know that for a manager to stand out, having leadership qualities is a must. (And it wouldn’t hurt a leader to know how to facilitate things!)

Being able to communicate, and develop a relationship with the members of your team is critical for building trust, promoting collaboration, and enhancing teamwork. Interaction that isn’t subjected to following orders lays the foundation of a team who enjoys working together. And a team who enjoys working together is more likely to succeed together.

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Tips on How to Manage a Team Successfully

The following practical tips act as guiding stars for any manager looking to inspire, motivate, and lead their team to success. These foundational strategies are designed to help you harness the collective strength of your team, turning individual talents into a unified force for achieving shared goals.

1) Assembling the Right Team for Success

Assembling the right team means more than just grouping individuals together. It requires a strategic approach to select members whose skills, experiences, and personalities complement each other. Avoid skill gaps by:

• Conducting thorough interviews to understand candidates’ abilities and how they fit into the team puzzle.
• Prioritizing diversity to foster innovation and problem-solving.
• Assessing both technical skills and soft skills, like communication and teamwork.

Further Steps

Consider cultural fit alongside skills and experience: Ensure new hires share your team’s core values and work ethic. Utilize role-playing or situational questions during interviews to assess compatibility with your team’s culture and work style. Building a team with a strong cultural fit can significantly enhance teamwork and productivity.

2) Trusting Your Team to Excel

Trusting your team involves delegating tasks effectively and resisting the urge to micromanage. Build trust by:

• Clearly defining expectations and providing the necessary resources.
• Being available for guidance while empowering team members to make decisions.
• Adjusting your level of oversight based on individual performance and confidence.

Further Steps

Implement a feedback loop: Encourage team members to share their thoughts on the delegation process and the support they receive. This can help you refine your approach to trust and delegation, making it more effective over time. Regularly revisiting and discussing the delegation process can lead to continuous improvement and greater autonomy for your team members.

3) Adapting Management Styles to Team Diversity

Effective management acknowledges team diversity, requiring you to adapt your approach to meet various needs. Ensure effective leadership by:

• Learning about your team members’ preferences for feedback and communication.
• Maintaining consistency in how you reward and discipline, ensuring fair treatment.
• Employing different motivational strategies to cater to individual needs.

Further Steps

Invest in personality and strength assessments: Tools like Myers-Briggs Type Indicator (MBTI), StrengthsFinder or 16 Personalities can offer insights into your team members’ preferences and strengths, allowing you to tailor your management style more effectively. Understanding these aspects can help in assigning tasks that align with each member’s strengths, thus improving satisfaction and efficiency.

4) Recognizing and Celebrating Achievements

Recognizing achievements plays a crucial role in motivating your team. Show appreciation by:

• Giving public shoutouts for outstanding work during team meetings.
• Offering tangible rewards like bonuses, certificates, or small gifts for significant achievements.
• Encouraging peer recognition to foster a supportive team culture.

Further Steps

Set up a recognition program: Develop a structured program to regularly recognize team members’ efforts and achievements. This could range from ‘Employee of the Month’ awards to annual performance bonuses. Recognition programs can significantly boost morale and encourage a culture of excellence and appreciation.

5) Uniting the Team with Common Goals

Unified team goals are essential for promoting collaboration. Enhance team unity by:

• Setting clear, achievable objectives that require collective effort.
• Regularly discussing progress towards the common goal and adjusting strategies as needed.
• Celebrating milestones together  (with the help of Gantt Charts) to reinforce the sense of teamwork.

Further Steps

Involve the team in goal-setting: Engage your team in the process of setting goals to ensure they are meaningful and motivating for everyone. This collaborative approach can increase commitment and accountability, as team members feel a sense of ownership over the goals they helped create.

6) Building Strong Team Relationships

Strong relationships are the foundation of a cohesive team. Strengthen team bonds by:

• Organizing regular team-building activities outside of work.
• Encouraging informal social interactions among team members.
• Showing genuine interest in team members’ personal lives and well-being.

Further Steps

Leverage technology for remote teams: For teams that are not co-located, use video conferencing tools and virtual team-building activities to foster connections. Virtual coffee breaks or online games can help bridge the distance, making team members feel closer and more connected.

7) Creating an open dialogue

Open communication is vital for ensuring everyone is aligned and informed. Promote transparency by:

• Holding regular team meetings and one-on-one check-ins.
• Creating a safe space for team members to voice concerns and suggestions.
• Actively seeking and acting upon feedback to improve team dynamics.

Further Steps

Implement an anonymous feedback system: Some team members may feel uncomfortable sharing feedback openly, especially if it’s critical. An anonymous feedback tool can help surface valuable insights and concerns, providing you with an opportunity to address issues you might not have been aware of.

8) Promoting Team Member Development

Fostering talent development benefits both the individual and the organization. Support your team’s growth by:

• Offering opportunities for professional development, such as workshops, courses, or conferences.
• Encouraging mentorship within the team to share knowledge and skills.
• Providing constructive feedback to help team members progress in their careers.

Further Steps

Create individual development plans: Work with each team member to establish personalized development plans that align with their career aspirations and the team’s goals. Regularly review and adjust these plans to ensure they remain relevant and motivating for each team member.

9) Utilizing Team-Based Productivity Tools

Team productivity software can significantly enhance efficiency and collaboration. Maximize productivity by:

• Choosing tools that fit your team’s specific needs, whether for project management, communication, or document sharing.
• Providing training on how to effectively use these tools.
• Regularly reviewing tool usage and seeking feedback to ensure they meet the team’s needs.

Further Steps

Encourage the use of collaboration features: Many productivity tools offer features that enhance collaboration, such as global calendars, task assignments, and progress tracking. Train your team to make the most of these features, as they can significantly improve coordination and transparency within the team.

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10) Leading by Example

As a manager, setting an example is the most powerful tool at your disposal. Influence your team positively by:

• Demonstrating the work ethic, integrity, and professionalism you expect to see in your team.
• Being punctual and respectful of others’ time to emphasize its importance.
• Showing commitment to continuous learning and improvement.

Further Steps

Share your own development journey: Be transparent about your own areas of improvement and the steps you’re taking to grow professionally. This can inspire your team members to pursue their own development and reinforces the idea that learning and growth are continuous processes.

As we reflect on the journey of team management, much like a coach guiding their sports team through the highs and lows of the season, we see the profound impact of applying the right strategies, skills, and insights.

Just as a coach evaluates their team’s performance post-game, incorporating lessons learned and celebrating victories, a manager too must take stock of their team’s journey.

By leveraging each member’s unique abilities – be it the creative thinker’s ideation, the planner’s organizational prowess, or the innovator’s technical skills – the manager can steer their team towards achieving remarkable outcomes.

Ultimately, the essence of successful team management lies in understanding the delicate balance between individual strengths and collective goals, much like orchestrating a winning play on the sports field. In embracing these principles, managers not only lead their teams to success but also cultivate an environment where collaboration, growth, and achievement flourish.

Are your effective team management strategies similar to these? Share your experiences in the comments below. As ever, we love to hear them!

Cheers,

The Zenkit Team

The post How to Manage a Team: 10 Tips for Success appeared first on Zenkit.

Choosing the right project management framework is the foundation of every successful project. Project managers have a broad portfolio of proven and modern project management methodologies at their disposal. In particular, agile project management methods like Scrum and Kanban have now become absolute trend strategies.

But be careful: One-for-All does not apply in project management! Each project has individual characteristics, requirements, and risks that you should definitely consider when choosing the appropriate project management method.

In this article, we present the 10 most renowned project management solutions and show you exactly what is suitable for you and your company.

The following points will be covered in this article:

Important principles for selecting your project management framework

The 10 most effective project management methodologies and their key characteristics

Examples for choosing the most suitable approach for your team

Project Management Methodologies: More structure and less risk

Projects aim to achieve a specific, unique goal, such as the development of new software. This must be accomplished within a certain timeframe without exceeding the predefined limits of personnel, monetary, and time resources. If project managers approach this task unprepared and disorganized, it is very likely that the project will fail.

The more complex the project, the higher the external risk factors, and the more employees involved, the more important it is to approach the project in a structured and systematic manner.

Finding “The One”

A project management methodology that represents an universal solution for all project types seems desirable. However, we must quickly abandon this thought. Projects are defined by their unique nature. They differ significantly in the following factors:

• Strategic goal alignment and company values
• Key business factors (e.g., pricing strategies)
• Stakeholder requirements
• Project risks
• Project size
• Resource availability
• Project complexity
• Time frame

What works for one project can be completely unsuitable for another. These individual differences require tailored approaches in project management. A one-size-fits-all solution is not capable of meeting the specific requirements and challenges of each project.

Project Management Methodologies in comparison

Agile? Lean? Waterfall? Project managers are spoilt for choice. The following project management methodologies have already established themselves in practice. Now it’s time to decide which method fits your principles and processes.

1. Waterfall Methodology

The Waterfall methodology is a traditional project management method. It proceeds step by step – like a waterfall – in these phases:

1. Initiation
2. Planning and Analysis
3. Setting up the Resource Plan
4. Execution
5. Monitoring
6. Control
7. Completion of the Project

All tasks of the project are processed according to the fixed sequence of the Waterfall project management methodology. New tasks are only started when the previous ones are completed.

In the framework of the Waterfall method, the project manager plans in advance exactly the required resource deployment and aligns the entire planning of the project management process accordingly. Unlike agile project management methodologies, no feedback processes are provided within the individual project steps. The Waterfall methodology allows only minimal deviation from the pre-established resource planning.

What is this Project Management Methodology suitable for?

The Waterfall methodology is particularly suitable for projects whose tasks are dependent on each other. Projects that follow this method shouldn’t be very extensive and of short duration. Or they should include tasks that are repetitive and already known to the participants. The Waterfall methodology is well suited, for example, for projects in production that primarily involve sequential processes. These sequential phases and processes are often visualized in Waterfall project management using Gantt charts.

In the implementation of step-by-step project management frameworks, errors often become apparent only at the end of a project. Therefore, the Waterfall methodology is not well suited for projects with many unpredictable factors.

Opportunities & Risks

Unknown Fact: Although the Waterfall methodology is often seen as traditional and sequential, it did not originate in computer science or engineering. In fact, the Waterfall methodology was first introduced in an article by Dr. Winston W. Royce in 1970, where he described the project management method as problematic and prone to errors. Ironically, the Waterfall methodology still became popular. Today it’s one of the most well-known project management methodologies, even though its original creator viewed its application with reservations.

2. Agile Methodology

Originally, the Agile project management methodology was designed in 2001 by 13 industry leaders as part of the Agile Manifesto for software development. Since then, agile methodology has also proven itself as a project management framework. Agile project management questions the processes, tasks, and role distributions of traditional approaches and replaces them with a more flexible, future-oriented principle. The optimization of customer benefit is foregrounded.

The core principle of  the agile methodology is based on 12 guidelines and includes the following pillars:

• Direct and Open Communication

Agile project management methodologies are based on short, direct communication channels. When all team members are on the same level of knowledge, requests for changes can be responded to immediately and comprehensively.

• Implementation Cycles that Allow for Short-Term Changes

To optimize customer benefit, it must be possible to respond to short-term requests for changes. Instead of delivering a complete final package to the customer, which they may not be satisfied with, agile project management allows for regular feedback processes and constant improvement of the product – even during the project process!

• Implementation of Flat Hierarchies

Agile work can only be carried out in a familiar team atmosphere. Strict hierarchy prevents quick and flexible responses to requests for changes. In agile teams, each member acts on their own responsibility. Agile leaders must therefore be able to delegate tasks and responsibility and have trust in their employees.

What is this Project Management Methodology suitable for?

Agile project management methodologies are flexible in their application. Therefore, they are excellently suited for large, complex projects whose requirements are unpredictable and which can entail high risks. Aligned with the principles of the Agile Manifesto, various agile implementation methods, such as Scrum and Kanban, have been developed. However, since these have also developed their own structures, roles, and terminologies, they are treated as distinct project management methods in the following. Another project management tool that is especially popular in agile project management are Mind Maps. They help organize complex information and promote creativity and collaboration within the team.

Opportunities & Risks

Unknown Fact: According to a survey by the PMI (Project Management Institute), agile projects have a higher success rate compared to traditional projects. The study found that 71% of agile projects were rated as successful compared to 55% of non-agile projects.

3. Scrum Methodology

Scrum is also considered an Agile method but distinguishes itself through its own set of firm rules, roles, and processes. This project management methodology is based on the notion that extensive projects are too complex to plan precisely in advance. Thus, most of the potential risks and requirements are unclear at the start of the project. To counter this fact, Scrum involves setting up and discussing interim results.

At the beginning of the project, Scrum establishes a long-term plan (Product Backlog). Unlike the traditional Waterfall methodology, this plan is regularly adjusted and optimized during the execution of the project. Tasks and actions associated with the project are implemented in repeating cycles (Sprints). Each Sprint aims to present a functioning interim product.

To enable Scrum teams to achieve this, all project participants gather at the start of each day in Daily Scrums to discuss tasks, problems, and progress. The Scrum project management methodology defines the following roles within a team:

• Product Owner: A product expert who represents the project’s stakeholders and advocates the views and wishes of the customer
• Development Team: A project team (e.g., developers and designers) that is involved in the execution of the project and takes on tasks
• Scrum Master: Facilitates and supports the development team and is responsible for ensuring that Scrum is correctly implemented. He also mediates between the development team and the Product Owner. However, it’s important to note that the Scrum Master does not play a traditional boss role. He does not dictate who should complete which task

What is this Project Management Methodology suitable for?

Scrum supports extensive, complex projects whose character is difficult to define in advance and therefore require a flexible project management methodology. Especially teams consisting of fewer than seven people benefit from Scrum.

Opportunities & Risks

Unknown Fact: Although Scrum originally emerged as a framework for software development, it was later successfully expanded to other industries, including marketing, HR, and even in the field of education.

4. Kanban Methodology

Kanban is based on regular feedback loops and teams that work independently. This Agile project management methodology was originally developed in the 1950s by Toyota in Japan. Kanban aims to optimally control each stage of a project to achieve faster throughput times.

The core principle of Kanban is effective teamwork. Short, daily stand-up meetings are practical, where all team members can discuss progress, successes, problems, and the next steps in the project.

The Kanban method visualizes project workflows using Kanban boards. Kanban boards can be created both physically and digitally.

In the classic model, tasks that are not yet being processed are listed as To-Dos in the left column of the board.

When you start working on a task, move it to the middle column of the board and mark it as Doing. The Kanban method allows all team members to decide in which order to process tasks.

Once a task is considered complete, it is moved to the right column of the Kanban board and marked as Done.

It’s important to work on only a limited number of tasks simultaneously. A key aspect of implementing Kanban in project management is that tasks are consistently prioritized to keep processes clear and organized.

If a so-called bottleneck, or task backlog, forms, your Kanban board will show a large number of Kanban cards in the To-Do or Doing column. Here you must intervene and analyze the problem.

What is this Project Management Methodology suitable for?

Originally, Kanban was developed by Toyota for production and later adapted for software development by David Anderson in 2007. Nowadays, due to its transparent structures and high flexibility, Kanban can be used for any project that benefits from continuous improvements and feedback processes during its execution.

By the way: The Kanban project management methodology is perfect for personal and creative endeavours.

Opportunities & Risks

Unknown Fact: According to an internal analysis of companies that have implemented Kanban, the average cycle time for tasks has been reduced by up to 50%.

5. Lean Methodology

Lean aims to create value without waste. Customer benefit and process efficiency are optimized without wasting resources. The Lean project management methodology distinguishes between three different types of resource waste:

Muda

Muda refers to activities or processes that do not create value. Lean identifies potential resource wastage in seven original processes:

• Transport
• Inventory
• Movement (of employees)
• Waiting times
• Overproduction
• Incorrect use of technology or poor manufacturing processes
• Waste and possibly rework

Mura

Mura refers to losses that occur due to unbalanced processes. If the individual process steps are not aligned, deviations, irregularities, and disruptions arise.

Muri

Muri refers to an unbalanced workload on employees and machines. According to Lean principles, processes should neither be too fast nor too slow. Ideally, Lean reduces monotonous activities without overburdening employees and overloading machines.

What is this Project Management Methodology suitable for?

Since Lean (Project) Management is much more a project management philosophy than just a tool, this project management methodology is suitable for any company interested in transforming the values of their project management to save costs and other resources in the long term.

Key prerequisites for a comprehensive implementation of Lean project management are:

• Breaking up traditional thought structures and work processes
• The ability to design projects and processes flexibly
• A strong team culture
• Support from the entire leadership level
• A firm commitment to the company value of “customer proximity”

Opportunities & Risks

Unknown Fact: Lean project management is based on the principles of Kaizen, which means “continuous improvement” in Japanese. The constant pursuit of improvement at all levels of the company, from processes to work culture, contributes to strengthening the agility and adaptability of the organization.

10 popular project management methodologies, but only one home needed for all of them. Get the most out of your project

6. Six Sigma Methodology

The Six Sigma methodology was developed in 1987 in the USA by Motorola. Six Sigma is based on the assumption that every business process can be represented as a mathematical function. The description, measurement, analysis, control, and optimization of these processes are carried out using statistical means.

The main tool of this project management methodology is the DMAIC cycle. DMAIC aims to make business processes measurable and optimize them. The following actions determine the DMAIC cycle:

• Define: Identification and documentation of the problem in the process to be improved. What should the target state look like?
• Measure: To what extent does the process meet the requirements?
• Analyze: Identification of the causes of the problem
• Improve: Resolution of the problem
• Control: Ensuring the sustainability of the solution by monitoring the new process with statistical methods

The leadership of Six Sigma projects is undertaken by specially trained employees. The role designations in Six Sigma teams are based on the belt colors in Japanese martial arts, which serve as a ranking system. For example, there is the Master Black Belt (coach and trainer) or the Black Belt (project manager). A comprehensive explanation of all team roles in this project management methodology can be found here.

What is this Project Management Methodology suitable for?

Six Sigma is especially popular in large companies. This project management methodology is favored in the manufacturing industry and the service sector. Variants of the Six Sigma method have also become established in software development and the financial industry. Six Sigma is ideally suited for projects with clearly measurable results and a duration of between three and six months.

Opportunities & Risks

Unknown Fact: The term “Six Sigma” refers to the statistical expression for a process’s ability to produce only 3.4 defects per million opportunities.

7. Critical Chain Project Management Methodology

Critical Chain project management (CCPM) is an effective project management methodology for managing projects based on the principles of the Theory of Constraints.

Unlike traditional project management approaches, CCPM focuses on the identification and management of bottlenecks in the project. The method concentrates on utilizing critical resources as effectively as possible to shorten throughput times.

The central idea behind CCPM is the creation of a critical chain of tasks, where buffer times are strategically used to account for uncertainties and fluctuations in the project’s progression.

What is this Project Management Methodology suitable for?

CCPM is particularly suitable for projects with uncertain resource capacities and dynamic requirements. This includes companies from various sectors such as manufacturing, IT, construction, research, and development. The method emphasizes the prioritization of tasks and maximizing efficiency, leading to accelerated project execution. Companies that value lean and targeted project management will find CCPM a valuable method for optimal project results.

Opportunities & Risks

Unknown Fact: Critical Chain project management (CCPM) aims not only to identify bottlenecks but also to overcome psychological barriers. CCPM acknowledges that human uncertainty and behavior patterns can impact project performance. Therefore, the project management methodology integrates strategies to cope with uncertainty and promote a positive team environment.

8. PRINCE2 Methodology

Prince2 (Projects IN Controlled Environments) is a proven project management methodology for structured project management that is recognized worldwide.

The method is characterized by clear processes, roles, and responsibilities. Prince2 defines detailed phases in the project cycle, starting with initiation, followed by planning, execution, control, and completion. It places great importance on the involvement of stakeholders and emphasizes the regular review and adjustment of the project status.

What is this Project Management Methodology suitable for?

Prince2 is particularly suitable for projects with clear definitions, fixed structures, and comprehensive documentation requirements. The method offers flexibility to adapt to various project sizes and types. Large companies with complex projects that seek a methodical approach with clear governance structures will find Prince2 to be a robust method for ensuring project success.

Opportunities & Risks

Unknown Fact: Prince2, with its roots in IT projects, was originally developed in the United Kingdom and introduced by the British government.

9. Extreme Programming Methodology

Extreme Programming (XP) is an Agile methodology that focuses on software development and is based on principles such as flexibility and continuous improvement.

Originally developed in 1996, XP has evolved into a versatile project management methodology. XP emphasizes direct communication, collaboration, and customer orientation. With a focus on short development cycles (iterations), Extreme Programming enables rapid adaptation to changing requirements. Pair programming, Test Driven Development (TDD), and continuous integration are key elements of XP. These methods promote high code quality and early detection of errors.

What is this Project Management Methodology suitable for?

XP is particularly suitable for projects where the requirements are not clearly defined from the beginning and high flexibility is required. Companies looking for an Agile method to quickly respond to customer feedback and deliver high-quality software will find an effective solution in Extreme Programming (XP).

Opportunities & Risks

Unknown Fact: Extreme Programming popularized the practice of “User Stories”. User Stories are short, understandable descriptions of features or requirements from the perspective of the end-user. This method helps to improve usability and ensures that the developed features provide clear added value for the users.

10. PMI/PMBOK

PMI stands for the project management Institute which is a not-for-profit membership association, project management certification, and standards organization. Through the PMI, comes the PMBOK which is not quite a methodology but a guide detailing a set of standards that characterize project management.

PMBOK stands for the project management Body of Knowledge and is a set of standard terminology and guidelines for project management. It states that there are five process groups that are prevalent in almost every project. They are:

1. Initiating: Defining the start of a new project or new phase of an existing project.
2. Planning: Where the scope of the project, objectives, and how the objectives will be achieved.
3. Executing: Actually doing the work defined in the project management plan.
4. Monitoring and Controlling: When you need to track, review, and regulate the progress and performance.
5. Closing: Concluding all activities across all Process Groups to formally close the project or phrase.

Along with this, it includes best practices, conventions, and techniques that are considered the industry standard. Regularly updating their guide to ensure that they echo the most up-to-date project management practices, the PMBOK is currently up to its seventh edition which was published in print and online in 2021.

What is this Project Management Methodology suitable for?

Because it’s more of a reference guide than an actual project management methodology, you can’t implement PMI/PMBOK to a project. However, it can be used when you want to weigh in on the best practices for your project.

Unknown Fact: The PMBOK originated from an effort to standardize the information and practices in the field of project management and was first published as a white paper in 1987.

Have you found your Favorite?

Whether it’s a start-up, a corporation, a family business, or even for private projects – the presented selection of various project management methodologies includes solutions for (almost) every team size and project character.

If you have set your sights on one of the project management frameworks, you should familiarize yourself with it thoroughly once again. Especially complex project management methodologies like Scrum or Six Sigma fill entire books and must therefore be understood in the smallest detail.

Are you missing a specific methodology in our overview or would you like to learn more about one of the methods presented? Then leave us a comment. Have you successfully implemented one of the methods? Tell us and other readers about your experiences.

As always, we look forward to hearing from you.

See you soon!

The post 10 Most Popular Project Management Methodologies: An Overview appeared first on Zenkit.

In the ever-evolving landscape of project management and software development, “What is Agile Methodology?” stands as a fundamental question for those seeking efficient and adaptive approaches. Whether you’re new to the concept or seeking a refresher, this overview will shed light on the essentials of Agile Methodology and its transformative impact on modern workflows.

In this article, we’ll show you why Agile management is so popular in project development.

Here are some of the things you’ll learn from this article:

How Agile management compares to other popular management methods

Variations of Agile management

Agile management principles and when to use it

According to the State of Agile Report in 2023, Agile is more relevant than ever. The principles and practices of Agile methodology continue to be top of mind for many enterprises. Key takeaways from the report are:

• “4 out of 5 respondents say their organization has Agile teams distributed geographically”
• “While over 7 in 10 respondents say they are satisfied with the Agile practices in their company, half are somewhat satisfied and 1 in 5 very satisfied”
• “Among those who are satisfied with Agile practices at their company, 7 in 10 say they are satisfied because of increase collaboration and over half because of a better alignment to business needs“
• “Almost 9 in 10 respondents say they are currently leveraging Scrum while over half are currently leveraging Kanban“
• “Company culture and a lack of management support are the leading causes of unsuccessful delivery with Agile”
• “Among those not satisfied with Agile practices at their company, the top reason is because their company still has many legacy systems requiring a mixed approach“

Agile Methodology Definition

Agile methodology is a pivotal project management approach predominantly applied in software development. It embodies a dynamic process where demands and solutions evolve through the synergistic collaboration of self-organizing, cross-functional teams, and their engaged customers.

The Agile methodology is rooted in a set of principles (see next chapter) valuing adaptability and flexibility. Agile stands as a transformative force, enhancing responsiveness to ever-changing business needs.

It empowers teams to deliver tangible progress in incremental, workable increments, fostering a climate of continuous improvement.

What Is the Agile Manifesto?

The Agile Manifesto is a declaration of the values and principles expressed in Agile methodology. Made up of four foundational values and 12 key principles, it aims to help uncover better ways of developing software by providing a clear and measurable structure that promotes iterative development, team collaboration, and change recognition.

The values and principles of the ‘Manifesto for Agile Software Development’ are:

Agile Manifesto Values:

1. 1. Individuals and interactions over processes and tools
   2. Working software over comprehensive documentation
   3. Customer collaboration over contract negotiation
   4. Responding to change over following a plan

Agile Manifesto Principles:

1. 1. Customer satisfaction through early and continuous software delivery 
   2. Accommodate changing requirements throughout the development process
   3. Frequent delivery of working software
   4. Collaboration between the business stakeholders and developers throughout the project
   5. Support, trust, and motivate the people involved
   6. Enable face-to-face interactions
   7. Working software is the primary measure of progress
   8. Agile processes to support a consistent development pace
   9. Attention to technical detail and design enhances agility
   10. Simplicity
   11. Self-organizing teams encourage great architectures, requirements, and designs
   12. Regular reflections on how to become more effective

Derived from the foundational values and principles outlined in the Agile Manifesto, Agile methodology emerged as a direct response to the limitations inherent in traditional development approaches, notably the rigid constraints of the Waterfall method. In the dynamic landscape of the software industry, characterized by intense competition and the ever-present need for continuous updates, Agile methodology proves indispensable.

Unlike the linear and sequential nature of the Waterfall method, Agile embraces iterative processes and adaptive planning, allowing development teams to respond swiftly to evolving requirements and deliver enhanced products in a timely manner.

Agile vs Waterfall Methodology: A Quick Comparison

In summary, Agile is best suited for dynamic, evolving projects, while Waterfall is ideal for projects with a well-defined and unchanging vision. The choice between the two methodologies depends on factors like adaptability, project timeline, and the need for stakeholder feedback.

What Is Agile Project Management?

Agile project management stands as a versatile methodology widely employed for steering complex projects, owing to its inherent adaptiveness. At its core, this approach prioritizes collaboration, flexibility, continuous improvement, and the pursuit of high-quality results. In the quest for clarity and measurability, Agile harnesses six primary deliverables, acting as crucial benchmarks to monitor progress and shape the final product.

Agile Methodology Steps

These are the deliverables found in Agile project management:

1. 1. Product vision statement: A concise summary that vividly articulates the overarching goals and purpose of the product. This serves as the North Star, providing a guiding vision for the entire project team.
   2. Product roadmap: Offering a high-level overview, the product roadmap delineates the key requirements essential for realizing the product vision. It acts as a strategic blueprint, aligning the team’s efforts with the broader objectives.
   3. Product backlog: A comprehensive, prioritized list outlining all the necessary elements for the project’s success. The product backlog serves as a dynamic repository that evolves over time, capturing the evolving needs and priorities of the project.
   4. Release plan: A structured timetable detailing the planned releases of the working product. This component provides a strategic timeline, ensuring that deliverables align with project goals and external milestones.
   5. Sprint backlog: Focused on the current sprint, the sprint backlog encompasses user stories, goals, and tasks. It serves as a detailed action plan, guiding the team through the specific objectives of the ongoing iteration.
   6. Increment: The tangible outcome of each sprint, the increment represents the functional aspects of the product presented to stakeholders. This not only facilitates continuous feedback but also allows for potential customer delivery, enhancing transparency and collaboration.

There are various frameworks within Agile project management that can be used to develop and deliver a product or service. Each framework highlights a specific approach and focuses on a determined outcome. Depending on the requested outcome, the particular approach of Agile is chosen and applied. While they each have their own set of characteristics and terminology, they share common principles and practices. 

Two of the most popular ones that support the Agile development life cycle are Scrum and Kanban.

Agile Scrum Methodology

Scrum is an Agile framework that is used to implement the ideas behind Agile software development. It is the most popular Agile framework used in companies. Created by Jeff Sutherland and Ken Schwaber (who were also part of the 13 individuals who cemented the Agile Manifesto), it comprises five values: commitment, courage, focus, openness, and respect. Its goal is to develop, deliver, and sustain complex products through collaboration, accountability, and iterative progress.

What distinguishes Scrum from other Agile methodologies are the roles, events, and artifacts that it is made up of, and with which it operates. Here’s what they are:

Scrum Team Roles

• Product owner: The product expert and voice of stakeholders in Agile Scrum, the Product Owner defines the product vision, prioritizes features, and ensures development aligns with business goals. This role demands a deep understanding of market demands and a strategic vision.
• Development team: Comprising skilled professionals like developers, programmers, and designers, the Development Team drives product delivery. Emphasizing self-organization, collective ownership, and continuous improvement, they collaborate closely to transform requirements into tangible outcomes.
• Scrum master: The organized servant-leader integral to applying Scrum principles seamlessly. Beyond facilitating events and removing impediments, the Scrum Master nurtures a culture of continuous improvement, guides the team in embracing Agile values, and champions efficiency, fostering an environment for the Scrum framework to thrive.

Scrum Events

• Sprint: In Scrum, it’s a brief period for the development team to complete specific tasks, milestones, or deliverables—essentially dividing the project schedule into manageable time blocks not exceeding one month.
• Sprint planning: At the start of every Sprint, the entire Scrum team gathers to plan the upcoming sprint.
• Daily Scrum: A 15-minute daily meeting during the Sprint to discuss the previous day’s achievements and expectations for the next one.
• Sprint review: An informal end-of-sprint meeting where the Scrum team presents their Increment to stakeholders and discusses feedback.
• Sprint retrospective: A meeting where the Scrum team reflects on the previous Sprint and establishes improvements for the next one.

Scrum Artifacts

• Product backlog: Managed by the Product Owner, it lists all requirements for a viable product in order of priority. Includes features, functions, requirements, enhancements, and fixes authorizing changes in future releases.
• Sprint backlog: A list of tasks and requirements for the next Sprint, sometimes visualized using a Scrum task board in a ‘To Do, Doing, and Done’ format.

Kanban

Kanban is a highly visual method popularly used within Agile project management. It paints a picture of the workflow process, with an aim to identify any bottlenecks early on in the process so that a higher quality product or service is delivered.

Kanban Agile methodology has six general practices:

1. 1. Visualization
   2. Limiting work in progress
   3. Flow management
   4. Making policies explicit
   5. Using feedback loops
   6. Collaborative or experimental evolution

A concept that was developed in the production line of Toyota factories in the 1940s, Kanban achieves efficiency through visual cues to signal certain stages of the development process. The said cues are a Kanban board, Kanban cards, and sometimes even Kanban swimlanes.

• Kanban board: A visual management tool used to visualize the development process. It can be either physical (a whiteboard, sticky notes, and markers) or virtual (like an online project management tool), and can be used for personal productivity, as well as professional use.
• Kanban cards: Cards that depict a work item/task in the work process. Used to communicate progress with your team, it represents information such as status, cycle time, and impending deadlines.
• Kanban swimlanes: A visual element on the board that allows you to further distinguish tasks/items by categorizing them. Flowing horizontally, it offers distinction and provides a better overview of the workflow.

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Scrum and Kanban lead as popular Agile methodologies, prized for their adaptability and effectiveness. Scrum’s structured sprints and defined roles promote collaboration, while Kanban’s visual approach excels in identifying bottlenecks and supporting continuous improvement. Their popularity stems from their ability to meet the diverse needs of modern project management within the Agile framework.

One methodology which builds on these foundations for a more comprehensive approach to streamline workflos and enhance project management efficency is Lean Agile.

What Is Lean Agile Methodology?

The Lean Agile Methodology is a development method that assists teams in identifying waste and refining processes. It’s a way of thinking that promotes efficiency, effectiveness, and continuous improvement.

Lean Agile, also known as lean software development, is based on lean manufacturing principles. Instead of relying solely on increased sales, the concept was introduced into manufacturing to improve profits by lowering costs. A company can save money by eliminating waste and becoming more efficient, which increases overall profits.

Lean Agile Principles

Lean Agile methodology has 5 core principles:

1. Identify Value: Lean Agile focuses on recognizing and delivering value, aligning efforts with project goals for meaningful contributions.
2. Map the Value Stream: This principle visualizes the workflow to identify inefficiencies, eliminate non-value-added activities, and streamline processes for enhanced productivity.
3. Create Flow: Lean Agile emphasizes a seamless flow of work by removing obstacles and bottlenecks, minimizing delays, and optimizing overall efficiency.
4. Establish a Pull System: Implementing a pull system aligns work initiation with demand, reducing overproduction and enhancing adaptability to changing priorities.
5. Seek Perfection: Lean Agile involves continuous improvement, encouraging a culture of learning and adaptation for optimal efficiency and high-quality work.

The Benefits of Lean Agile

• Less time is wasted
• Reduced costs
• Improved quality of work

Other Agile Development Life Cycle Approaches

Below you can find other important types of Agile methodology that can easily be overlooked. Other Agile methodology examples include:

Extreme Programming (XP)

XP is based on the five values of communication, simplicity, feedback, courage, and respect. XP is a framework that aims to produce a higher quality of life for the development team, as well as a higher quality product, through a collection of engineering practices. These practices are:

• The Planning Game
• Small Releases
• Metaphor
• Simple Design
• Testing
• Refactoring
• Pair Programming
• Collective Ownership
• Continuous Integration
• 40-hour Week
• On-site Customer
• Coding Standard

Crystal

Crystal comprises a family of Agile methodologies that include Crystal Clear, Crystal Yellow, and Crystal Orange. Their unique characteristics are guided by factors such as team size, system criticality, and project priorities. Key components include teamwork, communication, and simplicity, as well as reflection to regularly adjust and improve the development process. This Agile framework points out how each project may require a tailored set of policies, practices, and processes to meet the project’s specific characteristics.

Dynamic Systems Development Method (DSDM)

DSDM is an Agile methodology example that focuses on the full project lifecycle. It was created in 1994 after users of Rapid Application Development (RAD) wanted more governance and discipline in this iterative way of working. Based on eight principles, its philosophy is ‘that any project must be aligned to clearly defined strategic goals and focus upon early delivery of real benefits to the business.’ 

It promotes the use of the following practices so that it can offer best practice guidance for on-time, on-budget delivery of projects:

• Facilitated Workshops
• Modeling and Iterative Development
• MoSCoW Prioritisation
• Timeboxing

DSDM is designed to be independent of and can be implemented in conjunction with, other iterative methodologies.

Feature-Driven Development (FDD)

FDD is a lightweight iterative and incremental software development process. With an objective to deliver tangible, working software in a timely manner, it is an Agile methodology that entails specific, very short phases of work, which are to be accomplished separately per feature.

Its development process is established on a set of best practices with a client-value aim. The eight best practices are:

1. 1. Domain Object Modeling
   2. Developing by Feature
   3. Component/Class Ownership
   4. Feature Teams
   5. Inspections
   6. Configuration Management
   7. Regular Builds
   8. Visibility of Progress and Results

Agile Methodology Best Practices

It’s always handy to know how to do things best. Here are seven things you and your team should be doing when implementing any type of Agile methodology:

Customer Collaboration

Customer collaboration is a vital part of Agile methodology one of the core values stated in the Agile Manifesto. Through consistent communication with the development team, the customer should always be aware of the progress, and the combined effort will result in a higher-quality product.

User Stories

A tool used to explain a software feature from an end-user perspective, the purpose of a User Story is to create a simplified description of a requirement. It helps to picture the type of user of the product, what they want, and the reason(s) for it. A common User Story format that is used is:

As a [role], I want [feature], because [reason].

Continuous Integration

Continuous Integration (CI) involves keeping the code up to date by producing a clean build of the system a few times per day. With a rule stating that programmers never leave anything unintegrated at the end of the day, it enables the delivery of a product version suitable for release at any moment. What CI seeks to do is to minimize the time and effort required by each integration.

Automated Tests

Performing automated tests keeps the team informed about which of the code changes are acceptable, and whether or not a function is working as planned. Regression tests are run automatically before work starts.

Pair Programming

Programming in pairs aims to enhance better designs, fewer bugs, and a sharing of knowledge across the development team. One of the least-embraced Agile programmer practices, involves one programmer ‘driving’ (operating the keyboard), while the other ‘navigates’ (watches, learns, provides feedback). The roles can be rotated.

Test-Driven Development (TDD)

TDD aims to foster simple designs and inspire confidence. Instead of a process where software is added, that is not proven to meet requirements, it is a method based on the repetition of a very short development cycle where requirements are turned into test cases, and then the software is improved to pass the new tests.

Burndown Charts

A burndown chart is a graphical representation of the work that is left to do versus the time you have to do it. Using one as part of your Agile project management plan enables you to forecast when all the work will be completed. A detailed burndown chart will also include the number of User Stories per unit of time.

Final Thoughts

Agile methodology is an effective process for teams looking for a flexible approach to product development. No longer exclusive to the software industry, it can be implemented in any business venture that requires a non-linear plan of attack that also needs to value customer collaboration, effective teamwork, responsive changes, and of course, quality results.

How has Agile methodology improved your team’s way of working? Don’t forget to share your tips with us!

The post What is Agile Methodology? (An Overview) appeared first on Zenkit.

And bzzzt… it’s coming up to 6 years?! What an extraordinary journey it’s been. We’re thrilled by the amount of support and engagement we’ve received so far. We know we are just at the beginning and are just as curious about the future of information technology as before. 

Since the launch of Zenkit Base in October 2016, we have released a variety of other productivity apps fundamental to the development of the Zenkit Suite. With our latest release of Projects, suited for multi-project management, we’re geared up for plenty of enterprise trips to Mars. 

But before embarking on any trips or upgrading products with another toolkit, here are some snippets from the diverse online publications that have featured Zenkit over the years: 

Zenkit Base

“I want to point out what I love most about Zenkit: the fact that you can visualize your tasks in a variety of helpful ways. I love the flexibility that it gives me with respect to how I can view my data. For former Trello fans, I can think of no better alternative.” – The Next Web

“Zenkit isn’t the first project management solution to enter the market, but it could be the most beautifully simple one to date… With Zenkit, you can manage anything you’re working on with unlimited collections… Zenkit also offers real-time collaborative tools, which allow you to keep an eye on a project, regardless of your location.” – App Advice

“Some tools force you to adapt to their features. Zenkit does the opposite. With its highly customizable modules, you get to forge the tools exactly the way you need them to be. So personalize your calendar and inbox to improve performance. Use to-do-lists, kanban boards, and labels to optimize your workflow. Configure activity tracking and notification to keep you primed not only to meet deadlines and budgets but to surpass expectations — even your own.” – Go Skills

“Zenkit… helps users manage tasks, allocate resources, and budget effectively during the project life cycle. The solution facilitates communication and collaboration for team members and improves productivity.” – GetApp Lab

“You can create your own Apps via Collections and visualize data using List, Kanban, Table, Calendar and Mind Map views. Zenkit is fast and easy to use.” – Hackernoon

“A simple yet powerful project management tool” – Webbiquity

“Zenkit is a project management platform where users can choose the way they like to work… Users are able to use the best tool for the task at hand.” – Alternativoj

“This to-do list manager is easy-to-use clutter-free and yet feature-rich. It also includes nice mind-mapping and collaboration features.” – Search Engine Watch

“[Zenkit] provides different tools for different teams to fulfill their overall business needs. Whether it’s project management, CRM, support or any other business solution, Zenkit caters all.” – nTask

“Zenkit – Interview with the developer of a fantastic app.” – App of the Day

“Zenkit is the app which is aimed to make teamwork as feasible as possible for project managers and their teams” – App Pearl / Android Apps for Me

“…all those principles of work make Zenkit great organization and collaboration software, and even people who aren’t friendly with technologies will handle this app.” – Free Apps for Me

Zenkit To Do

“Zenkit To Do is a beautiful and feature-rich simple task management application for individuals, small businesses, and enterprise-class organizations. It enables users to focus on day-to-day tasks based on priority and using smart lists… And because Zenkit To Do is part of the Zenkit family, users can enjoy all of the deeply integrated products from a single data platform. [The Zenkit Suite] is an all-in-one solution for collaboration and project management best known for its flexibility and ability to fit any workflow.” – FOSS Mint

“Zenkit is a Kanban board, a mind map, a to-do list, a spreadsheet, and a calendar. Confused? It’s perhaps better to think of Zenkit as a database of things that you can view and organize in all those ways. That is the flexible power that the service offers… but if you find yourself always switching between one type of to-do list to another, then Zenkit is pretty [much] your only option.” – Slash Gear

Zenchat

“Zenchat aims to simplify chat and task management for remote teams. Zenchat was created to address the problem that most enterprise teams are facing in 2020: remote work is actually really hard to pull off successfully.” – 9TO5MAC

“Zenchat is a chat app mixed with a to-do list app. It basically merges the two into a single idea. Any message can become a task with a due date, reminders, notes, and whatever else you need.” – Android Authority

“Amid the pandemic or any other state of emergency, apps of such nature have become a necessary part of an online office suite. In Zenchat, the users can easily transform any message into a task, and they can assign or edit it within the chat… Zenchat is minimizing the redundancy issues and subsequently enhancing the productivity for collaborative projects.” – Tech Engage

“Forget sticky notes, texting, and in-person requests, time to move on to the next-gen of messaging with Zenchat, Superstar of the day. From direct messages to group conversations, Zenchat is one of the best applications in space that brings team chatting and task management app together.” – Mobile App Daily

“We highly recommend you to try this app out and see how it will improve your business communication.” – AppPearl

“…its built-in chat feature allows focusing on the project only, escaping the mess of switching between messengers and apps during project discussion – and therefore, significantly boost the productivity of the team.” – Android Apps for Me

Zenkit Hypernotes

“Hypernotes addresses [the] need for intuitive knowledge management in distributed teams. Hypernotes achieves this lofty goal (increase “read:write” ratio) with a number of features that have become the gold standard for personal and organizational knowledge management in recent years” – Mac Sources

“Zenkit’s new Hypernotes app is like Notion for businesses.” – Mobile Syrup

“Hypernotes uses a connective model to link your notes into relevant categories so all of your reference materials are available at a glance, as well as the interdependent web between them. It was created for large organizations to do their project management, but that means it’ll work just as well for your individual needs.” – KnowTechie

Zenkit Projects

“Projects provide teams and workplaces with a complete set of features that help manage and save time, meet deadlines, and delegate and track tasks to stay on schedule with projects.” – 9TO5MAC

“Perfect team management and smooth multitasking are almost like superpowers. And a great project management app for iOS, like ZenKit Projects, can help you achieve that.” – igeeksblog

Zenforms

“Zenforms is new and a powerful way to improve your business’s feedback. You can use the Zenforms online form builder with database for personal or professional use.” – mostlyblogging

“While several platforms help create forms, a few offer a rich feature set alongside working with multiple people on a certain project seamlessly. That’s where Zenforms comes in and sweeps you off your feet.” – igeeksblog

“Until now, as with other special tasks, it was mainly necessary to resort to products from US companies that are problematic under data protection law. That will change with Zenforms.” – ebblogs

“The app conforms to GDPR standards and integrates into Zenkit’s existing suite the same way Google Forms integrates into Google Drive.” – Android Authority

Foreign Language Press

“Zenkit ist die perfekte Wahl für Unternehmen, die ein benutzerfreundliches und attraktiv gestaltetes Tool für einfaches Team- und Aufgabenmanagement suchen und nicht an umfassenderen Projektmanagementfunktionen wie Zeiterfassung oder Budgetierung interessiert sind.” – Capterra

“Zenkit’i herhangi bir proje için kullanabilirsiniz! Projenizin mutlaka bir yazılım projesi olması gerekmiyor. En karışık projelerinizde veya en basit projelerinizde dahi Zenkit’i kullanabilirsiniz. Örneğin, bir yemek daveti verecekseniz dahi Zenkit’i kullanabilirsiniz.” – startupnedir

“Au-delà de son positionnement d’alternative à Trello, Zenkit devient une robuste solution de gestion de projets en équipe. Les modèles permettent de démarrer rapidement avec des structures efficaces. Et l’intégration avec Zapier ouvre des horizons énormes vers votre écosystème applicatif.” – Outilsnum

Image from AbsolutVision on Unsplash

The post The Zenkit Suite in the Press appeared first on Zenkit.

During the first months of studying at University, I often asked myself whether I should find a part-time job in Karlsruhe, the city where I am studying. I constantly drove back to Ulm, where I’m from, to work at my old mini-job, which made adjusting in Karlsruhe complex. However, this was to change with my new working student job.

I began my search by writing down a few criteria, points, and questions that were the most important to me. Is the workplace easily accessible via public transport? Is the working atmosphere hierarchical or more familiar? Would I learn skills at this job needed for my future? Does the employer allow me to work from home, since I travel home often? Am I able to improve my English language skills at this job? 

I applied for various jobs that fit my criteria. Then came the first invitation from Zenkit.

Due to the circumstances of the pandemic, I had a telephone interview. This was challenging to me since my previous interviews were always conducted face-to-face, and I couldn’t gauge how to leave a lasting impression via telephone interview. 

Despite the circumstances, I was soon notified that I had received the job. Following that, I received very good onboarding in my area of responsibility, my tasks, and to the team in general. I have now been working at Zenkit in the Customer Service department for almost two years.

In my job I help and advise interested parties and customers with all product inquiries. I try to process and solve customer problems independently as best I can. In this way, our users are always informed and can carry out their work with our products in the best possible way.

By working in customer service, I was able to expand my knowledge and skills in the area of customer service and customer contact. Since I have many inquiries in English, I was also able to expand my vocabulary in the area of technical and business English.

In addition to my regular tasks and duties, I maintain the Reddit page for Zenkit. There I advise, help, and discuss with customers and other Reddit users who are interested in Zenkit.

Since I work at home and remotely most of the time, I can’t tell you much about working in the office. However, sometimes there is cake, for which, of course, I make an exception to my usual routine and come to work at the office. Even though I’m not in the office that much, I enjoy the camaraderie-feel when working in the small community at Zenkit. Everyone is friendly, always courteous, and helpful.

Does the work help me with my studies? Yes, it does. The insight into IT and, to some extent, business activities, are very relevant both in my degree program and outside my studies.

Personally, I am happy with my choice. The fact that Zenkit has more of a startup atmosphere makes it more pleasant and direct in my opinion. This makes it easier for me as a working student to take a step into the working world.

If you’re interested in working at Zenkit, we’ve got spots open! Send an email to jobs@zenkit.com for more info

The post Internship Insight: Customer Service appeared first on Zenkit.

As a growing company, we’re always on the lookout for talent. With plenty of room to gain hands-on work experience, our door is open to students and graduates alike. To give you a glimpse of the variety of jobs needed to make your favorite project management tool sparkle, we had a chat with our product management intern on his experience working at Zenkit.

Name: Alex

Role: Product Management (Hypernotes)

Explain what a product manager is. What kind of tasks do product managers typically handle?
As a product manager you are the contact person between the product and the different departments in the company. I mainly focused on online marketing and PR tasks during my internship, but the beauty of product management in combination with a small company is that you will get a look into a lot of different areas.

Tell us one thing you found challenging during your internship.
I was working on various tasks from day one. Within the first month, I was responsible for various projects. For example, creating and handling the social media accounts for Hypernotes.

Tell us at least two things you have learned while working at Zenkit.

1. 1. How to effectively handle online marketing strategies without spending a ton of money on ads.
   2. How the release of a new product is handled internally.

What brought you to this role?
I was searching for internship opportunities and uploaded my resume to the website Cyberforum. Zenkit reached out and scouted me for the position.  

When you’re not working, what are you doing?
Different things: Playing online games with friends, following Esports leagues, and enjoying time with the family.

If you could have one superpower, what would it be?
Teleportation, because walking is boring.

What is your next step?
Finishing my bachelor’s degree. I start writing my thesis next semester.

Cheers, Alex. We wish you all the best!

If you’re interested in working on Zenkit, we’ve got spots open! Send an email to jobs@zenkit.com for more info

The post Internship Insight: Q&A with Alex appeared first on Zenkit.

The Japanese manufacturing industry is renowned for its methods of process improvement. It introduced us to methods such as Kanban and Lean. Another approach that’s proven to be popular amongst businesses that want to improve how they operate is Kaizen.

In this article, we’ll discuss what Kaizen is, and how it can steer your business towards continuous improvement.

What Is Kaizen?

Kaizen is an approach that encourages an entire company to work together to achieve continuous improvement. It believes that change happens iteratively instead of in big, drastic moments. 

Contrary to popular belief, the word itself does not mean “continuous improvement”. Continuous improvement is actually a result of Kaizen. A better translation would probably be “change for the better” as it advocates making a change that has an effect instead of change for change’s sake.

The History of Kaizen

The concept of Kaizen was developed in the Japanese manufacturing industry after World War II. Although many companies implemented this approach to their businesses, it was at Toyota that this way of working really stood out.

The Toyota Production System (TPS), the very system that brought us Lean manufacturing, highlights Kaizen as one of its main principles. TPS is a set of management practices and philosophies developed by the car manufacturer that stresses continuous improvement in quality, technology, processes, company culture, productivity, safety, and leadership.

Kaizen’s aim is to improve standardized processes so as to eliminate waste. By eliminating waste, not only can you achieve a more efficient workflow, but also reduce costs and enhance customer value.

In 1986, Masaaki Imai, an organizational theorist and management consultant, introduced and popularized Kaizen to the Western world. Both through his book, “Kaizen: The Key to Japan’s Competitive Success” and the consulting institute he founded called Kaizen Institute Consulting Group (KICG), Imai familiarized companies outside of Japan with the concepts, systems, and tools of Kaizen.

Key Elements of Kaizen

According to the KAIZEN Institute, there are five fundamental principles of Kaizen. They are:

1. Know your customer: this is about establishing customer value so you can give them an improved experience.
2. Let it flow: the primary aim of everyone in your company should be to eliminate waste. 
3. Go to Gemba: “Gemba” translates to “the actual place” and this principle highlights that value is created only when things actually happen.
4. Empower people: this is self-explanatory, you need to provide the right resources to your team so they can succeed.
5. Be transparent: you need concrete evidence to demonstrate performance and improvements.

   

As previously mentioned, a result of Kaizen is continuous improvement. By introducing your company to the concept of Kaizen and taking on board its principles and values, it can steer them towards adopting the approach of continuous improvement in their day-to-day operations.

Understanding the Benefits of Continuous Improvement

Developing a culture of continuous improvement can be beneficial. Here are some examples of how it can help your business operate on a higher level:

1. Customer Satisfaction

As one of the key elements of Kaizen, knowing your customer can lead to providing them with a better experience. The nature of continuous improvement challenges workers to always look for ways to enhance their workflows. This can result in better product alignment which helps to better recognize customer values.

2. Better Engagement

Customers aren’t the only ones who benefit from a continuous improvement culture, businesses themselves will find that it can also engage employees better. The basis of continuous improvement encourages all workers to identify flaws in processes and assess how to make it better, and if successful, share and implement it throughout the entire company. This can motivate workers to engage more in what they’re doing and create a culture of proactive learning.

3. Improved Efficiency

It comes as no surprise that incremental improvements can add up to improved efficiency. Not only will processes become more streamlined, but it can enhance the distribution of resources and reduce costs. If one of your primary objectives is to eliminate waste, your production costs can go down as well. Waste in processes is costly, and even the smallest of improvements can influence the overall cost of a business.

Creating a Culture of Continuous Improvement

There are various ways you can create a culture of continuous improvement. Here are some of the more common ways of implementing it as according to the Kaizen concept:

1. PDCA

PDCA stands for Plan → Do → Check → Act and it is a method used in business to spur continuous improvement of processes and products. Also known as the Deming circle or the Shewhart cycle, it follows a sequential order of stages which are:

• Plan: Set up goals and requirements that can deliver the desired outcome.
• Do: Carry out what was outlined in the planning phase and collate data to see whether the change has made an impact.
• Check: Evaluate the data that was collected from the do phase and make changes or improvements to the process accordingly.
• Act: Take measures to improve the process.

2. 5 Whys

5 Whys is a problem-solving technique that gets to the root cause by asking the question “why?” five times. It proposes that by asking the question five times, you can get to the solution of your problem and it should ideally direct you to a process.

Here’s an example of how it works. The problem: There is no coffee available in the office.

1. Why? → Because the coffee machine is not working.
2. Why? → Because it hasn’t been properly maintained.
3. Why? → Because the person who usually does it is on vacation so no one has been doing it.
4. Why? → Because a replacement person was never allocated.
5. Why? → Because the person in charge forgot to allocate a replacement.

Here we found out that the root cause was because managers forgot to assign a replacement for a vacationing employee. To avoid future mishaps in this area, we now know to ensure that there should always be someone responsible for the maintenance of the coffee machine.

3. Kaizen Event

A Kaizen event, also known as a Kaizen blitz or Kaizen burst, is a workshop-like event that focuses on process improvement. Often facilitated by someone in the implementation team, it includes training, analysis, and design of an area of business that requires enhancement. An event can take up to 10 days and tools such as process mapping are involved.

While these one-off events can be beneficial, it should be noted that they should only be part of an overall continuous improvement strategy for true effectiveness.

Final Thoughts

Even if your business is doing well, there’s always room for improvement. One of the biggest gains of continuous improvement is that it can achieve a huge change over time. But it doesn’t come easily. Whichever method your business decides to implement, remember that it takes time, practice, and consistency for it to have a true effect.

Does your business practice continuous improvement? If so, let us know which method you use!

Cheers,

Dinnie and the Zenkit Team

The post A Culture of Continuous Improvement with Kaizen appeared first on Zenkit.